Privacy Policy
Last updated: 15 October 2026
This Privacy Policy explains how Tradevia processes personal data collected through the website www.tradevia.tech and its language versions, in accordance with Regulation (EU) 2016/679 (GDPR) and applicable national law.
1. Data controller
The data controller is Emanuele Di Giamberardino, Via Padova 33, 00161 Rome, Italy — email: office@tradevia.tech.
“Tradevia” is the name used for a commercial project pending incorporation and, as of the last-updated date, does not yet identify an incorporated company. Once the company is incorporated, this policy will be updated to identify the new controller where applicable.
Tradevia has an operational presence through local agents in Bulgaria, Italy and Greece.
2. Who this policy applies to
The website is intended for businesses: importers, distributors, retailers, e-commerce companies, manufacturers and suppliers. It is not intended for consumers or for persons under 18. This policy applies to the personal data of the company representatives and contact persons who use the website or write to us.
3. Personal data we process
a) Enquiry and supplier forms. When you send a wholesale enquiry or a supplier proposal, we process: full name, company, business email, phone number (optional), country, product category, indicative quantity (optional), the content of your message and any information you choose to include.
b) Emails. If you write directly to office@tradevia.tech, we process your email address, the content of your message, any attachments and the contact details in your signature.
c) Technical data. When you visit the website, technical providers may automatically record data such as IP address, date and time of the request, requested page and browser type. The website is hosted through ChatGPT Sites by OpenAI and delivered and protected through Cloudflare. Technical logs are retained by the providers for the periods needed to operate and secure their services, under their applicable terms and policies.
Please do not send special categories of personal data (for example, health data) or information that is not relevant to your business enquiry.
4. Purposes and legal bases
| Purpose | Legal basis (GDPR) |
|---|---|
| Answering wholesale enquiries and preparing commercial offers | Art. 6(1)(b) — steps taken at your request before entering into a contract; Art. 6(1)(f) — our legitimate interest in managing business communications with company representatives |
| Evaluating supplier proposals, including checks on business identity, documentation and compliance | Art. 6(1)(b) and Art. 6(1)(f) — legitimate interest in selecting reliable business partners |
| Managing any resulting business relationship (orders, delivery coordination, invoicing) | Art. 6(1)(b) — performance of a contract; Art. 6(1)(c) — legal obligations (accounting, tax) |
| Security of the website and prevention of spam and abuse of the forms | Art. 6(1)(f) — legitimate interest in protecting our systems |
| Establishing, exercising or defending legal claims | Art. 6(1)(f) — legitimate interest in protecting our rights |
We do not use your data for newsletters or marketing campaigns without your separate consent. We do not carry out automated decision-making or profiling.
5. Providing your data
Fields marked with * in the forms are required. Without them we cannot process your enquiry. The phone number is optional.
6. Recipients
Your data may be shared, only as far as necessary, with:
- Web3Forms — the form submission service that forwards the content of the forms to our mailbox. Provider: Web3Creative (operating as Web3Forms), Kerala, India. Privacy notice: https://web3forms.com/privacy
- Email service provider for the office@tradevia.tech mailbox: Microsoft 365 / Exchange Online.
- Website hosting and delivery providers: ChatGPT Sites by OpenAI, with Cloudflare used for content delivery and security.
- Tradevia’s local agents in Bulgaria, Italy and Greece, where needed to handle your enquiry or proposal in the relevant market. If an agent receives data to follow up an enquiry directly, only the necessary data will be shared and the agent will act under the role and obligations applicable to the specific case.
- Carriers, logistics partners, banks and professional advisers (accountants, lawyers), where needed to manage a business relationship
- Public authorities, where required by law
Web3Forms acts as a processor on our behalf under its Data Processing Agreement. Other technical providers process data under their respective contracts, terms and privacy notices. Banks, professional advisers and public authorities may act as independent controllers where applicable.
We do not sell personal data.
7. Transfers outside the European Economic Area
Web3Creative operates Web3Forms from India and may use infrastructure in other jurisdictions. Its Data Processing Agreement incorporates the European Commission’s Standard Contractual Clauses for transfers that require a safeguard. Other technical providers may also process data outside the EEA using GDPR-recognised transfer tools where required. You can request information on the safeguards used by writing to office@tradevia.tech.
8. Retention
- Enquiries and supplier proposals that do not lead to a business relationship: 24 months from the last contact, then deleted from our mailbox and systems. Copies held by Web3Forms follow the period indicated below.
- Data relating to contracts, orders and invoices: for the periods required by applicable accounting and tax law.
- Form submissions handled by Web3Forms: Web3Forms states in its Data Processing Agreement that submission data has a physical time-to-live of three years; dashboard visibility depends on the selected plan.
- Server logs: for the period determined by the technical providers based on operational, security and abuse-prevention needs.
Data may be kept longer where necessary to establish, exercise or defend legal claims.
9. Your rights
Under the GDPR you have the right to:
- access your personal data;
- have inaccurate data rectified;
- have your data erased, where the legal conditions are met;
- restrict processing;
- receive your data in a portable format, where applicable;
- object to processing based on our legitimate interest;
- withdraw consent at any time, where processing is based on consent, without affecting processing carried out before withdrawal.
To exercise your rights, write to office@tradevia.tech. We will reply within one month, which may be extended in the cases provided for by the GDPR.
You also have the right to lodge a complaint with a supervisory authority, in particular in the EU country where you live, work or where the alleged infringement occurred. For the current controller, you may contact the Italian Garante per la protezione dei dati personali — www.garanteprivacy.it.
10. Security
We use appropriate technical and organisational measures to protect personal data against loss, misuse and unauthorised access, including encrypted connections (HTTPS) and restricted access to the business mailbox.
11. Cookies
Information on cookies is provided in our Cookie Policy.
12. Changes to this policy
We may update this policy when our services, providers or legal requirements change. The current version is always published on this page with its update date.